Fuel station management system
Run your station on live data, not paper.
FuelOne connects your pumps, tanks and credit customers in one system — meter readings straight from the pump, tank levels from the probe, and invoices that write themselves.
- Meter readings straight from the pump
- Shifts that balance themselves
- Invoices in your station's own name
Station overview
Morning shift · 06:00 – 14:00
Petrol 92
66%
14,820 L
Petrol 95
45%
6,140 L
Auto Diesel
82%
18,360 L
Super Diesel
26%
2,310 L
Pumps
Shift cash
Balanced
Δ 0.00
Super Diesel: tank level dropped 184 L more than recorded sales since 10:15. Check for leak or unrecorded dispensing.
The way it works today
Still running the forecourt on paper, photos and spreadsheets?
Most stations lose time — and fuel — in the gaps between manual steps. FuelOne closes them.
- Meter readings photographed, typed into Excel and checked by hand.
- Dipstick levels written on paper — slow, easy to skip, easy to fudge.
- Cash balancing falls apart at shift change when no one is there to do it.
- Credit sales and fuel-card payments entered one by one.
- No clear net-profit figure once tax is taken into account.
- Every change to your system waits months on an overseas vendor.
Features
Everything your station runs on, in one system
From the nozzle to the tank to the invoice, FuelOne captures the data automatically and does the reconciling for you.
Pump-level capture
An IoT device on each pump reads straight from the pump's display unit. Readings arrive in real time and can't be edited by the operator.
Payment type at the nozzle
Attendants tag every sale as cash, card or credit on a keypad at the pump, so each litre is accounted for at the source.
Shift management
Assign pumps to attendants, hand over cleanly and balance cash automatically at shift change — no supervisor needed.
Automated dip reading
Connect your tank probes and see volume, ullage, water level and temperature for every tank — refreshed every 15 minutes or on demand.
Leak & loss alerts
FuelOne flags tank drops that don't match recorded sales, and gaps in readings, then alerts you on the dashboard, by SMS or email.
Credit customers
Companies, fleet vehicles and cards with credit limits, automatic blocking, receipts, aging and statements.
Tax-ready invoices
VAT invoices issued in your station's own name and TIN — printed, saved as PDF or emailed to the customer.
Reports & reconciliation
Daily summaries, pump-versus-sales variance, missing-invoice alerts and a true net-profit view that accounts for tax.
How it works
Paperless in three steps
No more photos of meters, no more dipstick logbooks. Once FuelOne is connected, the data comes to you.
- 01
Connect
FuelOne is installed at your station. An IoT device goes on each pump's display port, and your tank-monitoring gateway joins over the station's local network.
- 02
Capture
Meter readings, payment types and tank levels flow in on their own. Nobody types them in — so nobody can change them.
- 03
Reconcile
FuelOne balances every shift, matches tank levels against sales, flags anything that doesn't add up and runs your invoices overnight.
Invoicing module
Make your station its own invoice issuer
An add-on module for any FuelOne station. Fuel-card and credit sales become compliant invoices without anyone typing a single line.
Fuel-card sales, captured live
Card transactions land in FuelOne in real time and appear on the forecourt screen within seconds. No manual entry.
Nightly invoice run
Every night FuelOne generates one invoice per company for the day's supplies — automatically.
Your name, your TIN
Invoices carry your station's name, TIN and address, a serial number, the date of supply and a VAT breakdown.
Works offline
The station issues invoices locally and syncs when the connection comes back, so the forecourt never waits on the internet.
TAX INVOICE
Your Fuel Station (Pvt) Ltd
TIN 123456789-7000
No. 000482
Supply: 05 Oct 2026
Bill to Sample Logistics (Pvt) Ltd
| Vehicle | Product | Litres | LKR |
|---|---|---|---|
| WP CAB-4821 | Auto Diesel | 42.0 | 12,138.00 |
| WP CAB-4821 | Auto Diesel | 35.5 | 10,259.50 |
| WP KX-7310 | Petrol 92 | 28.0 | 8,372.00 |
- Subtotal
- 30,769.50
- VAT 18%
- 5,538.51
- Total
- 36,308.01
Reliability
Built for the forecourt, not the boardroom
Stations can't stop selling fuel because a server is down. FuelOne is designed around that.
Runs at your station
Each station has its own FuelOne deployment, so an internet outage doesn't stop the forecourt.
Tamper-resistant records
Stored readings are immutable. Corrections are added as new entries, never edits — a full audit trail.
Secure by default
Authenticated connections to on-site hardware. Nothing is reachable off the station network without FuelOne as gatekeeper.
Isolated failures
One station's hardware or network problem never affects monitoring at any other station.
Built and supported locally
FuelOne is built by Astrio in Sri Lanka, so changes that fit how your station works don't wait months on an overseas vendor.
See FuelOne running at your station
Tell us how your station works today. We'll show you how FuelOne fits — pumps, tanks, shifts and invoices.